Vendor FAQs

What are the times for set-up?

Setup takes place on the day of the show from 6:00am to 9am. The gates officially open at 9am.

What are the times for breakdown post event?

Breakdown begins at 4:45pm. Please note that the event officially closes at 5:00pm and we would ask that you vacate your pitch as soon as possible.

Is our stand on grass or hard standing?

Your pitch is in a field. Please note that depending on the weather conditions, the ground could be quite hard or muddy. The field is relatively flat, but as it's a natural field surface, conditions can vary. We recommend bringing appropriate equipment for your setup.

Can we set up on Sunday?

You are welcome to set up on Sunday if you wish. However, please note that if you choose to leave equipment or stock on site overnight, Ashwell Show Committee cannot be held responsible for any damage, loss, or theft. This is at your own risk.

We recommend Monday morning setup for your peace of mind, but the choice is entirely yours.

What are the open times for trading?

The show opens at 9am and closes at 5:00pm. You should plan to be open during these full hours to maximize trading opportunities.

What is our stand location and size?

Your stand location and size details will be provided once you have registered as a vendor. Please request a ground plan when you receive your vendor confirmation, and we'll be happy to send one through showing your specific pitch location.

Is there any parking available for traders?

Yes, parking is available. You can bring two vehicles: one can be parked for free in the general parking area, and you can bring one vehicle onto the site to park directly behind your stand. This allows you convenient access to your pitch for loading and unloading.

Will we be receiving any passes or wristbands ahead of the event?

Yes, you will receive passes for your staff. These will be emailed to you when you add your staff members to the vendor portal. Staff passes allow your team members to access the show.

How do I get parking passes for vehicles?

To get parking passes, you must upload your vehicle information to the vendor portal. Once uploaded, parking passes will be generated and emailed to you.

Important: Vehicle passes must be printed and displayed in your vehicle. They cannot be shown on a phone.

Staff tickets can be printed or shown on a phone, whichever is most convenient for you.

Who needs to be added to the staff section?

Everyone who will be on site, including yourself, must be added to the staff section in the vendor portal. This helps us manage access and ensure we have accurate information about who will be attending.

How do I download my vehicle and staff passes from the portal?

After you input your vehicle and staff member information in the vendor portal and hit save, a download column will appear on the right-hand side of your portal.

From there, you can download all your passes which will be scanned upon arrival. Make sure to print your vehicle passes and keep them ready for entry.

What if I can't print my passes?

If you're unable to print your passes, we can process you at the gate on the day. However, please be aware that this will take longer than having a printed pass ready.

We highly recommend printing your passes in advance for the quickest entry to the event.

What is the smoking policy?

Smoking is not permitted anywhere on the event site, except in designated smoking areas. Please check with event staff for the location of designated smoking areas.

What is the contact number/person for the event?

For vendor-related enquiries, please contact us:

Email: [email protected]
Phone: 01462 540850

Our team will be happy to help with any questions about your vendor experience at Ashwell Show.